The Administration’s contracting partner shall be bound to open and update:
- A special contract accounting document showing the various sources of financing, the statements of billed and paid sums, as well as the source(s) of financing.
- A statement of tax and customs returns related to the contract.
Authorized control bodies may, for audit purposes, have access to the accounting documents referred to above for a period of up to 3 (three) years with effect from the date of final acceptance of services or the date of the last delivery under the contract concerned.
The accounts of the Administration’s contracting partner should trace the transactions relating to the contract as follows:
- Expenditure on supplies, procurement of building materials, raw materials or manufactured objects intended for the contract;
- The cost of labour employed exclusively for the contract as well as other costs or itemized expenditure;
- The list of quantities or supplies delivered;
- The billing of services.
Project Owners or Delegated Project Owners shall be bound to keep up to-date public contracts accounting records, prepared in compliance with standards generally accepted in Cameroon. Based on convincing supporting documents, such accounting records must clearly indicate, among other things:
- The commitments provided for per contract during the financial year or the corresponding budgets;
- The sources of financing;
- The contracts awarded during the financial year;
- The bills received and approved;
- The amounts of money paid.
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