Tender Documents
The tender documents prepared following the model designed by the public contracts regulatory body and enforced by the authority in charge of public contracts shall include:
(a) The tender notice drafted in English and French;
(b) The general regulations governing the tender;
(c) The special regulations governing the tender comprising the criteria, sub-criteria or bid evaluation grids and bidders’ minimum qualification criteria;
(d) Special administrative clauses;
(e) Special technical clauses for works contracts;
(f) Terms of reference for intellectual service contracts;
(g) Special technical specifications for supplies contracts;
(h) The unit price list, where applicable;
(i) The detailed cost estimate, including the quantities to be executed or the estimates list where, for some study contracts, the bidder must supply the quantities in accordance with the working method envisaged;
(j) The price sub-detail schedule or specification pricing, where applicable;
(k) Model forms for bids and bonds and, where applicable, for supplies and their origin;
(l) Where applicable, technical documents or any other document deemed necessary by the Project Owner.
For international invitations to tender, the tender file must, depending on the nature and content of the works to be executed, specify the applicable tax regulations, the indicative list of taxes, duties and charges as well as the implementation and payment method.
Tender Notice
The tender notice shall mention in particular:
(a) The reference of the invitation to tender including the number, the type of invitation to tender, the identification of the public tender’s board and the relevant Contracts Control Board, where applicable, the Project Owner or the Delegated Project Owner, the financial year, the date of signature and the subject;
(b) Financing;
(c) The amount of the budget allocated;
(d) The type of invitation to tender;
(e) The place(s) where tender documents can be consulted;
(f) The conditions for the acquisition of tender documents;
(g) Conditions for disqualifying bids;
(h) The main criteria for qualification of bidders or evaluation of bids;
(i) The place, date and deadlines for the submission and opening of bids;
(j) The period during which bidders are bound by their bids;
(k) The conditions which the bids must fulfil, especially the amount of the bid bond;
(l) In the case of division into lots, the maximum number of lots that could be awarded to a bidder.
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