The Ministry in charge of public contracts shall carry out public contract execution external control.
In that capacity, it shall:
(a) Through spot checks, verify the effectiveness and quality of the services provided and accepted;
(b) After the signing of the contract, verify its compliance with the tender file, the award decision and the bid of the selected contracting party;
(c) Based on all the detailed payments on account copies of which he has received, conduct ex-post verification of consistency between the services billed, the payments made and the services performed;
(d) Report to the Contract Manager, the Contract Engineer and/or the Project Manager any cases of irregularity observed in the execution of contracts;
(e) Take part in the technical acceptance of services as an observer;
(f) Receive a copy of provisional payments on account and initial the final payment on account for work contracts or the last invoice for the other types of services;
(g) Contribute to replenishing the public contracts data bank;
(h) Report, where necessary, to the public contracts regulatory body, the shortcomings of public contract actors requiring capacity building;
(i) Draft half-yearly and annual reports on the general situation of the execution of contracts.
The Ministry in charge of public contracts shall receive from the actors concerned a copy of all the documents necessary for the accomplishment its mission, particularly:
– The tender file provided to bidders;
– The bid of the Administration’s contracting partner;
– The award decision;
– The signed and notified contracts and contract amendments;
– The service delivery schedule;
– Administrative orders, including those prescribing the commencement of services;
– Provisional and final payments on account;
– Invitations to technical acceptance and validation committees;
– Technical acceptance and approval reports;
– Project technical and financial execution completion reports;
– Public and private control mission reports.
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